How to Add and Edit Signature in Outlook [Easiest Way]

One of the Microsoft 365 software suites’ offerings is Microsoft Outlook, a personal information manager program.

Outlook provides a convenient way to manage all of your calendars and email accounts in one place.

Whether it’s organizing the upcoming significant event or managing your inbox. The recommended email client for sending and receiving emails from Microsoft Exchange Server is Microsoft Outlook.

Discover how to add a signature to Outlook with ease, and follow these easy steps to add your name, job title, and contact information to your emails for a polished look.

Signature in Outlook

Outlook for Windows gives you the chance to add a signature to your emails to make them more unique. You can include your contact details, name, and occupation. Saying “This email came from me” is analogous to that. To make it more interesting, you can also add pictures or links.

These signatures make your emails look better and make it easier for people to recognize you. It’s simple to create a signature in Outlook, all you need is to just add your own signature design from the settings menu.

How to Add a Signature in Outlook?

• Click on the settings menu in the top right corner.
• Choose ‘Compose and reply’.
• Look for ‘Email signature’ and click on it.
• Write your name and make it look nice.

 

How to set up your signature in Outlook for the desktop

To add a signature to your Outlook on Window, just follow these steps:

• Open Outlook on your computer.
• Click on the ‘File’ option in the top left corner.
• Choose ‘Options’ and then click on ‘Mail’.
• In the menu that appears, select ‘Signatures’.
• Paste your signature text into the box labeled ‘Edit signature’.
• If you have your signature saved as a file:
• Create a signature file using a text editor like Notepad.
• Click on ‘Insert File’ in the ‘Signature’ field.
• Find your signature file on your computer and click ‘Open’.
• Set your signature as the default for new messages and replies/forwards.
• Scroll down in the ‘Signature’ field and choose your signature under ‘Choose default signature’.
• Now, whenever you write a new email or reply to one, your signature will automatically appear at the bottom.
• To add a signature to your Outlook on Mac, just follow these steps:

Open Outlook on your Mac.

• Click on “Outlook” at the top left corner of your screen, then choose “Preferences.”
• Find and click on “Signatures.”
• Click the “+” button to create a new signature.
• Type in your signature or paste it from somewhere else.
• Click “Save.”
• Check that your signature looks right in the preview.
• If you want this signature to be added automatically to every email, select “Choose default signature” and pick the one you just created.
• If you prefer to choose your signature for each email, you can do that too. Just click on “Signature” and select the one you want to use for that email.

To add your signature to the Outlook mobile app, just follow these steps depending on the type of phone you use:

For Android:

• Open the Outlook app.
• Tap on the Outlook picture.
• Click on the small circle at the bottom left corner.
• Choose your account and then tap Signature.
• Write your name and other details, then tap Done.

For iPhone:

• Open the Outlook app.
• Go to Settings.
• Tap on your account and then choose Signature.
• Write your name or message.
• If you want, you can add a picture.
• Tap Save when you are done.

Edit Signature in Outlook with these steps

For Outlook on Windows:

• Open Outlook and click on the File tab.
• Select Options, then Mail.
• Scroll down and click Edit in the Signatures section.
• Make changes in the Signature Editor and click OK.

For Outlook on Mac:

• Open Outlook and go to Preferences.
• Click on the Signatures tab.
• Choose the signature to edit and click Edit.
• Make changes, then click the Save icon.

For Outlook 365:

• Log into your Outlook account and click the gear icon.
• Click Email, then Compose and Reply.
• Edit your signature text, then click Save.

How to Add a Picture to the Signature in Outlook?

• Open Outlook and go to ‘View all Outlook settings’.
• Select ‘Email’ and then ‘Compose & Reply’.
• Click on the ‘Insert Pictures Inline’ button.
• Choose the image you want for your signature.
• Adjust the size and position of the image as needed.
• Select Save when you’re done.

Source: Ngnews247.com